Openings >> Administrative Coordinator
Administrative Coordinator
Summary
Title:Administrative Coordinator
ID:AG4568MG
Labor Type:Contract
Posting #:AG4568MG
Location:Thousand Oaks, CA 91320
Compensation:$21 Per Hour-Contract
Description

Key Activities Prepare and process routine forms, documents and correspondence 
Answer phones, making proper referral or handling as appropriate 
Disseminates information to appropriate parties in a timely manner; monitors and/or follows-up on appropriate items 
As appropriate, open, read, sort, prioritize and distribute incoming mail; ensure outgoing mail and packages are prepared properly and scheduled for delivery 
Plan and organize work to ensure accurate and logical organization of files, documents and records; ensure effective control of forms; control confidentiality of files as necessary 
Coordinate staff recruitment activities 
Copy documents 
Monitor office supply inventory and order as necessary using eFinity; ensure received supplies are correct and expensed appropriately 
Manage multiple and/or complex calendars 
Coordinate domestic/international travel arrangements 
Utilize basic forms (i.e. check request, expense reports) 
Coordinate onsite/offsite meetings under minimal supervision 
Interact with outside vendors 
Type presentations 
Organize and expedite workflow to comply with deadlines and priorities 
Prepare and process forms, documents and correspondence; anticipates, revises and sends correspondence 
Compile data and informatin to be sent to various external groups 
May take basic meeting minutes/action items; needs to ask others to review or clarify terms 
Project tracking: (i.e. budget, database, timelines) 
Serve as a point of contact for information regarding areas of responsibility 
Interact effectively with various levles of management 
May be responsible for providing direction/training of other ACs 
Assist with special projects as requested by supervisor 

Knowledge and Skills

Excellent phone etiquette 
Excellent written and verbal communication skills 
Strong organizational and interpersonal skills 
Able to manage multiple tasks, prioritize and meet deadlines 
Able to resolve problems with limited supervision 
Knowledge of relevant corporate and government laws and regulations impacting job function 
Microsoft Suite: Word, Excel, Powerpoint, Outlook 
Education & Experience (Basic) Associate’s degree & 2 years of directly related experience 
OR 
High school diploma / GED & 4 years of directly related experience 
 

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